Rug Hooking Workshop RSVP Website: Wool Counts, a Frame Cap, and a Hook Line

A rug hooking workshop breaks when the studio has eight frames and fourteen people arrive expecting a kit, or when the wool was cut for ten rugs and three of those makers were still a maybe on Friday. Wool strips, the frame each rug sits in, and the hook you set at each seat are ready before anyone pulls a loop. The host does not drag in a ninth frame because a neighbor decided to hook after the sheet closed. This is a hooked rug on a frame, with wool strips and a hook, not knitting, not a quilt, not felt, and not an embroidery hoop. A maybe does not hold a kit.

You can create a rug hooking workshop RSVP that fills the frames you will actually set up, records who is hooking and who is only watching, and stops when those frames are full.

Count the makers the frames can hold

Walk the studio before you send the link. Write down how many frames fit without elbows colliding, whether each frame has a backing already mounted, and whether a lap frame in the closet is not part of this class. If you can run eight frames for a three-hour block, one maker per frame, that number is your cap.

A frame is one backing, one hook, and one pair of hands, not one friend who likes textiles. Ask whether a guest who will not hook can sit on the side bench, and whether that person still counts toward the number the studio allows in the room. Pick one rule and write it on the page. Watchers stay off the wool. They do not claim a ninth kit.

Ask the last time you can change the kit list without wasting cut strips. If you cut wool on Wednesday for a Saturday class, that Wednesday is your lock. Write the finish too: one kit, one frame window, packed out by the time on the studio booking. A second sitting "if a frame frees up" is not a plan.

Set a capacity limit on hooking seats, not on everyone who was invited to look. When the last frame is taken, the form should say the workshop is full. If the strips are already cut, a late maker is not at these frames.

The hook line is wool strips, not a needle

Name the backing and the tool you will teach and stop there. A clear line is wool strips from the kit you cut, a linen or burlap backing on a frame, and a rug hook rather than a needle. Knitting needles, a quilting hoop, felting wool that needs water, and embroidery floss are a different class with a different table.

Put arrival on the form as the window the studio door will actually be open. If frames are reserved from 10:00 to 1:00 and setup starts at 9:40, that is the line. People who want to stroll in at 10:30 will miss the first rows and still expect a mounted backing. You need a yes to this kit, this frame, and this hook before you cut the wool.

A seat at the frame, and who can reach it

Workshops go wrong when one yes hides a guest who cannot sit the frame you own. A standing floor frame and a low lap frame are not the same seat. Ask for each maker's name, whether they need a loaner hook, and whether they need to sit, stand, or use a frame at a set height. A friend who is only watching does not get a backing.

Collect seating preferences so a maker who needs the end of the table is not boxed against the wall. Collect accessibility needs for frame height, a clear aisle, and a chair that fits the work. Write what happens if someone is later than setup: the kit goes to a standby maker who is already in the room, or it stays unassigned and the late guest waits for the next class.

The moment the strips are locked

The meeting point is the studio door you named, not "the arts building" with no room number. Put your phone on the page. A message in the group chat is not a frame assignment. You match names to backings.

Tie the deadline to the cutting day, the day the wool count cannot change. After that, a late yes is a call about a cancellation, not a promise of another kit. If you want names ready when a frame drops, keep them as standbys and tell them they do not have a seat until you write back. A maybe does not hold a kit.

Export the list the morning you lock: attending or not, hook needed, frame height, seat preference, and phone. A rug hooking RSVP is finished when every frame has a named maker, the wool matches what you cut, and a late arrival knows whether they are pulling loops or turning around.