Cyanotype Workshop RSVP Website: Paper Counts, a Frame Cap, and a Chemistry Line

A cyanotype workshop breaks when the studio coated eight sheets and twelve people are waiting on six contact frames, or when someone who said maybe arrives after the paper is exposed and expects a sheet that was already assigned. Coated sheets, the minutes each person gets in the sun or under the lamp, and the chemistry line you agreed to are set before the first coating. The studio does not coat another sheet because a friend decided to come after the paper count closed. A maybe does not hold a frame.

You can create a cyanotype workshop RSVP that fills the frames the studio will coat paper for, records who can work in that chemistry, and stops when those frames are full.

Ask what the studio will actually coat

Call the studio before you send the link. Write down how many sheets they will coat, the paper size, how many contact frames or clip boards they have, how long each exposure runs, how many rinse trays are set up, and whether the session is outdoor sun or an indoor lamp. If they say eight sheets at 8 by 10, six frames, and one exposure each, the frame count is your cap. Do not guess from the length of the drying line.

A frame is one person and one sheet, not one couple sharing an exposure and not one family splitting a piece of paper. Ask whether a student still needs their own sheet, the age the studio will teach, and whether a lamp session is a different list with a different cap. Pick one session and write it on the page. If you are doing both a sun session and a lamp session, those are two lists. Do not mix them and sort people out when the paper is already exposed.

Ask the price, whether the paper arrives precoated or people coat it in class, what flat object or film negative they must bring, and the last time you can cut the count without paying for paper the studio already coated. If they charge for a no-show after that time, print that rule on the page. A sheet with a name on the back is not a spare for a walk-in.

Set a capacity limit on people who will print, not on everyone who was invited. When the last frame is taken, the form should say the workshop is full. A friend who might come still needs a sheet and a frame the studio is staffed to run. If the studio has already counted your group, they are not in this session.

The chemistry line is a yes or a no, not a vibe

Ask the studio what people will touch: coated paper, the sensitizer they named, rinse water in open trays, and a drying rack. Put that list on the page in plain words. Each person confirms they can work with that for the full class, or they do not take a sheet.

If the studio will not run a watch-only seat, say that. People who cannot be around the chemistry the studio named should not take a frame. You do not need a diagnosis. You need a yes or a no before the paper is coated. A preference the studio cannot print should not be on the form.

Sun, rinse trays, and a frame that does not wait

Outdoor exposures need a clear patch of sun and a place to stand while the paper sits in the frame. If the yard is uneven or the only rinse is indoors up a step, say that. People who cannot stand for the exposure the instructor timed should not take a frame the class has to hold still.

Add a weather hold if the session is sun and not a lamp. Clouds can stretch an exposure, and rain can cancel a day the studio will not move indoors. Write the rule they gave you: the class moves, it switches to the lamp only if that lamp has its own cap and they already said yes, or it is cancelled.

Name an arrival window that matches the coating, not a vague afternoon. The window might be 11:00 to 11:10 at the studio door. Write the clock time and what happens if someone is later than that: they miss the coating, and a sheet that has already been sensitized does not get remade for one late car.

The moment the paper list is locked

The meeting point is the studio door or the yard gate the instructor named, with the room number if the building has more than one. Put the host's phone on the page for the person holding the group reservation. A screenshot of the invite is not a sheet. The person at the frames matches names to the count you sent before the first coating.

If you allow a guest, track that plus one separately: their own sheet, their own chemistry-line answer, and their own arrival window. One form that hides an extra printer will blow the frame count and the paper already coated for that session. Say that on the page. Children count if the studio said they need their own sheet. Write the age rule next to the question.

Tie your RSVP deadline to the studio's final count, the day they coat or order the paper. After that, a late yes is a call about a cancellation, not a promise of another frame. If you want names ready when someone drops, keep them as standbys and tell them they do not have a sheet until you write back. A maybe does not hold a frame.

Export the list the morning you lock: attending or not, sun or lamp, party size, arrival window, the object or negative they are bringing, and phone. A cyanotype workshop RSVP is finished when every frame has a named person, the chemistry line matches a process the studio will actually run, and a late arrival knows whether they are printing or going home.