Kombucha Workshop RSVP Website: Bottle Counts, a Brew Cap, and a Sugar Line

A kombucha workshop breaks when the teacher filled twenty swing-top bottles and twenty-six people are at the jugs, or when someone who said maybe arrives after the batch is poured and expects a bottle that was never in the crate. Bottles, the size of the brew, and the sugar line you agreed to are set before the first jug is opened. The teacher does not brew another gallon because a friend decided to come after the bottle count closed. A maybe does not hold a bottle.

You can create a kombucha workshop RSVP that fills the bottles the teacher will pour, records who can take this brew, and stops when that batch is full.

Ask what the teacher will actually pour

Call the teacher before you send the link. Write down the session you are booking, how many bottles that batch fills, the size of each bottle, whether a SCOBY goes home or stays in the hotel, how long the class runs, and which flavors are already bought. Those numbers are your cap. Do not guess from the size of the brewing jar.

A bottle is one person and one sealed swing-top, not one couple sharing a taste and not a growler for the household. Ask whether a second bottle is a second fee, and whether a later batch uses a different cap. Pick one session and write it on the page. If you are doing both a morning bottling and an afternoon bottling, those are two lists with two caps. Do not mix them and sort people out at the jugs.

Ask the price, whether a waiver is signed before anyone handles a live culture, and the last time you can cut the count without paying for tea, sugar, and bottles they already staged to your list. If they charge for a no-show after that time, print that rule on the page. A bottle counted for ginger cannot become a plain bottle once the flavor cups are filled.

Set a capacity limit on people who will take a bottle, not on everyone who was invited. When the last bottle in your batch is taken, the form should say the workshop is full. A friend who might come still needs a bottle from a brew the teacher already fermented. If the teacher has already counted your group, they are not in this batch.

The sugar line is a yes or a no, not a vibe

Ask what is in the jug. This brew is sweet tea, a SCOBY, and a second ferment that can keep a little sugar, a little caffeine, and a trace of alcohol. Put that on the page in plain words, plus the flavor list you are actually offering. Each person confirms they can take that bottle, or they do not take one.

If the teacher will not run an unsweetened or caffeine-free jug, say that. People who cannot have the sugar, the caffeine, or the trace alcohol should not take a bottle. You do not need a diagnosis. You need a yes or a no before the tea is brewed. If the trace alcohol means the class is adults only, say that on the page and do not leave it as a surprise at the jug.

One bottle, one flavor, and a seal that is not reopened

Most classes hand each person one pressure-rated swing-top. A random mason jar is not a second ferment bottle. Ask how many people can stand at the jug at once, and do not let one household claim four bottles on one name. A guest does not drink half and still take a full bottle home under someone else's yes.

Track a plus one as a separate yes only if they have their own bottle. One form that hides an extra drinker will empty the batch. Say that on the page. Collect the ingredients they cannot have against the tea, the sugar, and the flavor cups you printed, not a note that says healthy. If you are keeping the room to adults because of the alcohol, use an adults-only RSVP and write the age rule next to the question. The arrival window might be 10:45 to 11:00 at the kitchen door. Someone later than that misses the one pour, and the teacher does not reopen a sealed bottle to top up a late glass.

The moment the bottle list is locked

The meeting point is the kitchen door they assigned you, with the room name if there is more than one. Put the host's phone on the page for the person holding the class. A screenshot of the invite is not a bottle. The person at the counter matches names to the count you sent and to the swing-tops counted out.

If you allow a guest, that person needs their own bottle line, their own sugar-line answer, and their own arrival window. Track them as a separate yes. Children do not take a bottle if you set the class as adults only. An adult who is only watching does not take a swing-top.

Tie your RSVP deadline to the teacher's final count, the day they brew your tea. After that, a late yes is a call about a cancellation, not a promise of another bottle. If you want names ready when someone drops, keep them as standbys and tell them they do not have a bottle until you write back. A maybe does not hold a bottle.

Export the list the morning you lock: attending or not, flavor, sugar line, party size, arrival window, and phone. A kombucha RSVP is finished when every bottle has a named person, the sugar line matches the jug the teacher will open, and a late car knows whether they are bottling or going home.